Job Description

Join to apply for the Senior Office Manager role at Grifols .

GigaGen, a subsidiary of Grifols, is seeking a detail-oriented Senior Office Manager to manage the office budget and supplies inventory, oversee administrative duties, and ensure that the office operates smoothly.

Primary Responsibilities

• Oversee the onsite management and maintenance of the IT infrastructure


• Liaise with IT to manage site hardware issues


• Manage all digital license keys for both office software and laboratory software


• Record management for digital contracts and physical documents


• Manage the office budget for computer, IT, and AV hardware


• Track and analyze operational costs, including monitoring the office budget


• Design and order company merchandise (business cards, jackets, memorabilia)


• Schedule office repairs and cleaning


• Manage office equipment and office vendor services


• Monitor office supplies and order stationery, furniture, appliances, and electronics


• Manage all office-related vendors including weekly catering, office materials, records management and storage, and corporate branding vendors


• Event planning for the annual holiday party, ad hoc corporate guest visits, and interview luncheons


• Timesheet preparations for finance


• Schedule companywide reviews biannually


• Onboard new employees (facility tour, office policies, introductions)


• Lead office layout planning, moves, and reconfigurations


• Provide onboarding support for onsite platforms and distribute company-issued properties; revoke access for departing employees as needed


• Oversee janitorial staff to keep the office clean and safe, and ensure appliances are in good working order


• Coordinate and host corporate events onsite and offsite


• Create SOPs for office maintenance and delegate to administrative staff


• Provide travel arrangements support to staff as needed


• Provide other executive support as necessary, including scheduling meetings, maintaining calendars, conducting research, and preparing expense reports


• Supervise and support a direct report responsible for administrative tasks such as scheduling, stocking, and inventory


• Provide guidance, training, and performance feedback to the administrative team member


• Conduct regular one-on-one meetings, performance reviews, and provide constructive feedback


• Provide clear direction and set goals for team members aligned with organizational objectives


• Identify training needs and facilitate development processes to enhance team skills and capabilities

Required Experience, Skills And Education Qualifications

• Bachelors Degree


• Directly related experience or a combination of related education and experience; for example, a Bachelors degree plus 4 years of experience may be considered with equivalent combinations


• Minimum of 5+ years of work experience in an administrative/office management role


• Ability to build trust, remain accessible, and handle sensitive situations and data


• Ability to combine strong people intuition, business judgment, and discretion in decision-making


• Strong problem-solving and analytical abilities


• Ability to work independently on multiple tasks simultaneously


• Strong organizational, project management, and time-management skills


• Flexibility to adjust to changing company or office needs


• Empathy, emotional intelligence, and a passion for people

Occupational Demands

Work is performed in an office environment with exposure to electrical office equipment. Occasional sitting for 2-4 hours per day. Repetitive hand movements of fingers, hands, and wrists. Ability to grasp and manipulate objects. Occasional walking, bending and twisting of neck and waist. Light to moderate lifting up to 50 lbs. Works independently of others when performing duties.

The estimated pay scale for the Senior Office Manager role based in San Carlos, CA, is $38.50 to $48.00 per hour. The position is eligible to participate in up to 5% of the company bonus pool. We offer Medical, Dental, Vision, PTO, up to 5% 401(k) match and tuition reimbursement. Final compensation depends on education, experience, skillset, knowledge, location, internal equity and market data. Grifols is a global healthcare organization with employees in 30 countries focused on patient health and providing impactful results. Since our beginnings in 1909 Grifols has been a family company that prides itself on its family-like culture.

Disclaimer

This job description is intended to present the general content and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Managers and supervisors may assign other duties as needed.

Third Party Agency And Recruiter Notice

Agencies that present a candidate to Grifols must have an active, nonexpired Grifols Agency Master Services Agreement with the Grifols Talent Acquisition Department. Agencies may only submit candidates to positions they have been engaged to work on by a Grifols Recruiter. All resumes must be sent to a Grifols Recruiter under these terms or they will be considered a Grifols candidate.

Equal Employment Opportunity

Grifols provides equal employment opportunities to applicants and employees without regard to race, color, sex, gender identity, sexual orientation, religious practices and observances, national origin, pregnancy, childbirth, or related medical conditions; status as a protected veteran or spouse/family member of a protected veteran; or disability. We will consider for employment all qualified applicants in a manner consistent with the requirements of all applicable laws, including California Fair Chance Act, Los Angeles County Fair Chance Ordinance for Employers, and City of Los Angeles Fair Chance Initiative for Hiring Ordinance.

Location: NORTH AMERICA : USA : CA-San Carlos: USSCAR2 - San Carlos CA - Shoreway Road - GG

Job Details

• Mid-Senior level


• Full-time


• Administrative


• Pharmaceutical Manufacturing and Medical Equipment Manufacturing

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